Authors Guidelines

As BRAINS 2020 will be held as a virtual conference, speakers are required to record and submit a video of their talk by September 18. On that day speakers will receive an email, from Whova, containing an online form to submit your video, fill in your bio, and complete your profile.

During the actual presentation on September 28-30 2020, and at the start of every session, the pre-recorded video of the presentation will be played and at least one of the paper’s authors will be online to answer questions later, otherwise, the paper will not be published in the IEEE Xplore.

The pre-recorded video is mandatory, but still, speakers will have the option to present live during the session.

We hardly recommend speakers to check if they are assigned to their proper paper session on the program page and to notify the organizers if you are not the presenter of the paper or won’t be able to be present on that day.

In that case, you should send an email containing all the information (Full name, email, affiliation, country) about the final presenter who will replace your Whova profile account, please note that you won’t be able to access the conference content anymore. Otherwise, the presenter should register for the conference with the participation rate so that both of you can have access.

Below are the exact duration of videos and Q&A sessions depending on the paper type:

  • Duration of video files:
      • Full papers presentation video: 20 min
      • Short papers presentation video: 12 min
      • Poster presentation video: 5 min


  • Duration of the Q&A sessions on Webex:
      • Full papers: 5 min
      • Short papers: 3 min
      • Poster papers: 5 min


Poster authors should also prepare a one-page PDF (16:9) that should be sent to both chairs Tesnim Abdellatif ( & Cyril Cassagnes ( before September 18, using as:


Subject: [BRAINS 2020] Poster PDF

Body:   Poster title:

            Poster session & date:

            Poster speaker:

Posters and demos will be presented in two parallel tracks.

Instructions for Video Recording

Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally videos may contain a shot of the speaker’s head for increased engagement. (This shot should be thumbnail-sized and overlayed on the slide images as shown here.) Many presentation software allows recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint and KeyNote. If you use a different application, please see the notes under Other Options.



  • format 16:9
  • resolution 720p
  • better to be less than 200MB
  • duration depending on your paper type, check above information


    1. Follow these instructions to add audio (and optionally video) to your slides.
    2. Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.
    3. Alternatively, you can follow this video tutorial which goes through both of these steps. Also, see this video tutorial if you like.


Other Options

  1. Record your screen (and microphone) while giving the presentation.
  2. As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two.
  • Important dates

    • Paper Submission Due
      March 31, 2020 (Extended)
    • Paper Review Feedback
      May 24, 2020
    • Final Papers Due
      June 07, 2020
    • Conference Date
      September 28 - 30, 2020
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